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Participants information

Venue

The venue of conference is the Divani Palace Acropolis which is located below the Acropolis, very close to the old quarter of Plaka, the brand new archaeological Acropolis Museum and the Herodion theatre. The venue is easily accessible by metro (Metro station: Acropolis). A map of the venue can be found here: https://goo.gl/maps/omDiL.

The conference organizers have secured a number of rooms at the conference venue the availability of which cannot be confirmed after the 13th of April. After that date participants may be required to book accommodation in alternative hotels away from the venue, in a period when hotel rooms will be scarce due parallel events. We strongly urge you to make your booking as early as possible. Participants will be able to book their accommodation through the registration process.

If you have registered but not booked your accommodation yet, please visit this link .

Should you need any further help with your booking you may contact:

AFEA S.A. Booking Secretariat
39-41 Lykavittou Street
10672 Athens, Greece
Tel:+30 2103668853 (direct line)
Fax: +30 2103643511
Email: 5thIncoConference@afea.gr


Reimbursement Policy

Participants will be reimbursed for the duration of the open days of the conference, i.e. for the 2nd and 3rd of June. The 4th day is reserved for closed project meetings for which participation is by invitation only. Flight arrangements should be made as follows: inbound on June 1st and outbound June 3rd or June 4th.

  1. Invited Speakers
    Invited Speakers for the Open Session of the conference are entitled to reimbursement of their travel and accommodation should they request it. Please see the Reimbursement rights and conditions for invited speakers.

  2. INCO Experts
    The function of the official INCO NCPs is no longer valid under Horizon 2020. In this light, the following guidelines have been adopted by the organizing committee for the selection and reimbursement of INCO Experts for their participation in the conference:

    • For EU countries: Former INCO NCPs or other experts suggested by the host organisation
    • For International Partner Countries:
      • former INCO NCP’s unless the country has appointed an H2020 contact point
      • For countries with no former INCO NCPs and no H2020 contact points, NCPs coordinators could be funded pending the availability of funds
    • Participants from organizations which participate in INCONTACT 2020 will not be funded (they must use the project’s funds)
    • Only one participant per country will be funded, on a first come first served basis.

For INCO experts entitled to reimbursement please see the Reimbursement Rights and Conditions.

Visa Requirements

Please note that travelling to Greece may require a visa. We recommend that you initiate the visa-issuing process as early as possible. Please have a look about visa requirements here:
http://visitgreece.gr/en/before_you_travel/passports_and_visas

You can find visa issuing authorities in your country here:
http://www.mfa.gr/en/visas/visas-for-foreigners-traveling-to-greece/

Please don’t hesitate to contact us if you need the provision of documents for visa issuing.


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